How can I view the shared time-off calendar?

PTOZEN is all about calendars, and you have two powerful options to access:

Microsoft Teams absence calendar

Upcoming two-week snapshot serves as a powerful tool to monitor coverage, overlapping time off, and general trends in team availability, making it easy for everyone to understand and coordinate around each other’s accessibility, minimizing workflow and deliverable conflicts.

• Navigate to the PTOZEN - My Team tab. You can do this using the button on the PTOZEN - Home tab, or by navigating to your Microsoft Teams team, opening a channel, and clicking on the PTOZEN tab at the top

• Scroll down the tab until you find the section entitled Your team over the coming days - here you'll be able to upcoming availability, absence, and coverage per your view permissions.

Vacation calendar

The vacation calendar is another powerful version of a shared calendar, with more robust tools and organization compared with something in Outlook or Gcal.

To get to the vacation calendar, navigate to your dashboard (home tab) > Vacation Management > Calendar

Like a typical calendar, you’ll see each month organized into days of the week. You can cycle through months at the top left.

Unlike a messy shared calendar, clicking into a specific day pops out a full detailed view of leave and available/unavailable statuses for the day. If you’re planning wfh & wfo days, these will be summarized separately from unavailable time like pto, sick, and appointment time. Configurable options include displaying or hiding type of leave (e.g. if you’d like FMLA to be grouped into general “time off”), and displaying or hiding leave comments.

Another robust option are filters by office and/or department, via the multi-select dropdowns at the top. “Show only my team” when enabled, will only show team members who report to you or that share a reporting manager.

More filters are available via the index at the right, with additional controls to show/hide leave types on the calendar, organized by available or unavailable statuses. 

And you can configure calendar permissions, Admins can set viewing permissions by clicking into the “Configure” button at the top right of the team calendar. Find more info in this article.

Admins may also use the tabs at the top to create company holidays, events and add blackout dates on days when no further leave may be requested (wfh and wfo are exceptions).